Add Show Rule 21.76 and amend 24.3,24.4 (Waiting Lists)
Rationale
Some clubs now allow waitlists, so that if an exhibitor withdraws prior to the show closing date, their entry can be replaced by the next eligible exhibitor on the waitlist. The withdrawing exhibitor can then have their entry fee refunded by the club. This facility is not currently covered by our rules.
If replaced by another entry on the waiting list, this should be seen as a privilege and not a right for the exhibitor. The club may prefer to offer a credit against another show, rather than a refund, but the exhibitor has the final say on which option they want.
Note: This proposal covers only entry procedures to a show and does not affect how a cat is shown. This proposal, if passed, does not need to wait until the start of the next show year.
Advantages of the Proposal
- Clearly defines the use of Waiting Lists and when payment is required.
- Current refund circumstances are unchanged, but have been reformatted for clarity
Disadvantages of the Proposal
- None identified
Add Show Rule 21.76
21.76 Waiting List. The sponsoring club may allow use of a waiting list of entries received after the show has filled but before the show’s closing date. Should an exhibitor withdraw their entry before the closing date, the club may replace it with the next eligible entry on the Waiting List. At that point, payment would be expected for that entry. Waiting Lists must be maintained in order of requests for inclusion, and a request shall not require payment for being added to the Waiting List.
Amend Show Rules 24.3 and 24.4
24.3 Entry Fees. Each entry shall be accompanied by the published fee. No entry fee or related charges will be returned except for failure on the part of the sponsoring club to hold a "Vetted" show as advertised, or if there is a change in the advertised judges, date, location and/or format of the show as set forth in Show Rule 24.3.1. In such cases, the club shall refund the total amount if requested by the Exhibitor within 10 calendar days.
24.3.1 A sponsoring club must, at least 10 days prior to the advertised closing date of a show, announce and make known to any exhibitor who inquires, who the contracted and confirmed judges are. Any exhibitor who has previously entered the show shall be notified of any change in judges and may withdraw his entries and have entry and related fees returned, within 10 calendar days, if requested before the advertised closing date of the show.
24.3.2 The total amount of fees shall be refunded to all exhibitors in case any show is canceled.
24.3.1 Refunds of Entry Fees. Entry fees or related charges will only be refunded as follows.
24.3.1.1 The sponsoring club fails to hold a "Vetted" show as advertised
24.3.1.2 There is a change in the advertised judges, date, location and/or format of the show. A sponsoring club must, at least 10 days prior to the advertised closing date of a show, announce and make known to any exhibitor who inquires, who the contracted and confirmed judges are. Any exhibitor who has previously entered the show shall be notified of any change in judges and may withdraw their entries and have entry and related fees returned, within 10 calendar days, if requested before the advertised closing date of the show.
24.3.1.3 The total amount of fees shall be refunded to all exhibitors in case any show is cancelled.
24.3.1.4 An entry withdraws prior to the show closing date, not pursuant to 24.3.1.1 or 24.3.1.2, and the withdrawn entry is replaced by the next eligible entry from a Waiting List, as specified in 21.76. The exhibitor may choose to accept a credit for a future show instead of a refund.
24.4 Failure to pay fees. If an exhibitor fails to pay any entry fee or other show related debt or if a check in payment of said fees or debts is returned, the club shall notify the exhibitor as set forth in the Standing Rules. If a club fails to refund any entry fee or payment of said fees or debts is returned, the exhibitor shall notify both their Regional Director and the Executive Office as set forth in the Standing Rules.
[Should the proposal to add Placeholders be accepted by the membership, 21.76 shall be re-numbered as 21.77 and the cross-reference in 24.3.1.4 adjusted accordingly]